How To Easily Switch From Gmail To Outlook
The Motivation For Migrating
Google’s Gmail is among the most popular web services used worldwide by both companies and individuals, with almost half a billion people as users. The secret lies in its popularity, security, reliable performance, the rich features offered (e.g. email filtering, spam protection, integration with Google Drive, Document, etc., logging in on other websites using Google account credentials), etc. However, like any web-based email client, Gmail is not immune from the inherent lags of a web-based service. Despite the Internet connection speed, the Gmail service itself comes with certain waiting times for virtually any operation, such as when switching from the inbox to the sent mail folder, when performing a search, or perhaps, most importantly, when accessing email attachments. In this context, a standalone desktop email client, which has the option of storing the email files on the local hard drive is undeniably faster while also allowing the users to avoid going constantly online, loading and reloading the Gmail page to check for new emails.
Choosing An Appropriate Tool For Efficient Migration
Anyone looking to convert Gmail to Outlook email would need to have all emails downloaded from the web service (this is normally done using Google Takeout) and converted from the MBOX format of Gmail to the PST format of Outlook. Such a tool should possess the following features:
- transfer of all Gmail data with very high fidelity. This includes recreation of the original folder structure of Gmail in Outlook (folders and subfolders), downloading and correct assignment of all email attachments, correct transfer of message encodings, conversation threads, text formatting, etc.;
- simplicity of use, which comes with an intuitive step by step user interface that hides unnecessary settings leaving only the important ones (while also allowing fine-tuning by experts, if necessary);
- possibility to transfer Gmail data directly to your Outlook or to a PST file that can be taken to a different computer;
- compatibility with Outlook versions is another thing to look for. Obviously, your choice should be dictated by the Outlook version you want to transfer to. Also, if you work for a company where more than one version is used, you might be interested in multi-version support;
- a respectable transfer tool should perform all the operations from start to finish without requiring any third party applications – this is also important in terms of data privacy;
- compatibility with your Windows OS (both the version and the architecture, whether 32 bit or 64 bit);
- The last but not the least, you might be interested in running a free demo version of the program before purchasing the full one.
Using a desktop email client would likely greatly enhance your productivity and would take you email searches out of the browser window. Additionally, retrieving and converting Gmail data would also serve keep a local archive of your entire mailing history in a format readable by Outlook (this archive could be easily shared if needed).